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What is the Let’s Get Moving Campaign and how does it Help People in Need?

The Let s Get Moving campaign is a mobility initiative by MedEquipped designed to help individuals with complex needs regain their independence through custom motorized wheelchairs. This program provides end-to-end support for residents in New York, Georgia, and Michigan, streamlining the process of obtaining personalized power wheelchairs and electric wheelchairs tailored to a user s specific lifestyle.

To participate in the program and receive equipment, the campaign follows a simplified seven-step process:

  1. Initial Intake: Contacting MedEquipped via phone or email to provide basic information and mobility needs.
  1. Clinical Evaluation: Undergoing a personalized assessment conducted by certified Assistive Technology Professionals (ATPs).
  1. Insurance and Funding: MedEquipped handles the paperwork and insurance navigation to secure coverage through Medicare or private plans.
  1. Selection and Customization: Choosing advanced models like the QUICKIE series or TDX SP2 HD and having them fitted to the user s body and preferences.
  1. Custom Ordering: Finalizing the configuration and securing official approvals.
  1. Delivery and Setup: Receiving the wheelchair within a 30-60 day timeline, including professional home setup and operational training.
  1. Ongoing Support: Accessing long-term maintenance, repairs, and adjustments to ensure the device continues to meet the user s evolving needs.

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Custom power wheelchairs for seniors offer a range of personalized features designed to enhance comfort, safety, and independence. According to MedEquipped, these customizations are often based on certified Assistive Technology Professional (ATP) evaluations to match a user’s specific clinical needs and lifestyle.

Key custom features include:

Seating and Positioning

  • Custom seating systems with patient-specific tilt and recline functions for pressure relief.
  • Ergonomic cushions molded to individual posture for better spinal alignment.
  • Adjustable armrests and footplates for optimal limb support.
  • Pressure-mapping technology to identify and pad high-risk areas.

Control Adaptations

  • Joystick adaptations for those with limited hand strength or dexterity.
  • Alternative input systems such as head arrays or sip-and-puff controls.
  • Programmable controls to set custom speed and direction presets.

Smart Technology Integration

  • Anti-collision sensors to detect obstacles and prevent falls.
  • App-based monitoring to track usage and maintenance needs.
  • Voice-activated commands for hands-free adjustments.
  • GPS integration to assist with navigation during outdoor outings.

Additionally, heavy-duty models like the TDX SP2 HD provide higher weight capacities (300+ lbs) and reinforced frames for rougher terrain, while custom folding models prioritize portability without sacrificing essential support features.

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Seniors have several options for funding and covering the costs of power wheelchairs, primarily through insurance and specialized assistance programs:

Medicare Part B Medicare may cover power wheelchairs for seniors with limited mobility when professionally prescribed. Eligibility typically requires a face-to-face physician exam and a prescription from an Assistive Technology Professional (ATP) confirming that a manual wheelchair is insufficient. The equipment must be obtained from an approved supplier like MedEquipped.

Medicaid In specific regions like New York, state Medicaid supplements are available for low-income individuals to help cover mobility device costs while ensuring compliance with local regulations.

Private Insurance Coverage varies significantly by provider and specific plan. Seniors are encouraged to verify their specific benefits with their insurance company early in the process.

Professional Assistance Organizations like MedEquipped provide end-to-end support to navigate these funding paths. Their services include:

  • Completing necessary CMS-484 forms.
  • Submitting prior authorization requests to insurance providers.
  • Handling the appeals process for any initial denials.
  • Coordinating paperwork to expedite delivery timelines, often reducing the process to under 30 days.

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Seniors in New York can purchase power wheelchairs through MedEquipped, which serves areas including Spring Valley and beyond. The company specializes in providing a wide range of mobility solutions, from entry-level models like the QUICKIE series and ROVI X3 to custom-configured heavy-duty options like the TDX SP2 HD.

MedEquipped offers a streamlined acquisition process that includes:

  • Professional Evaluations: You can schedule a free 30-to-45-minute evaluation with a certified Assistive Technology Professional (ATP) at their clinic in Spring Valley, NY, or in the comfort of your own home.
  • Insurance Coordination: The team handles the complex paperwork for insurance and Medicare Part B, including the submission of CMS-484 forms and prior authorization requests.
  • Personalized Consultations: Experts help you choose features such as joystick controls, adjustable seating, and folding frames for portability.

To begin the process, you can contact MedEquipped by phone at 845-237-2381 or visit their website at medequipped.com to complete an online form. Their typical delivery timeline ranges from 30 to 60 days once funding is approved.

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Based on the provided content, several specialized power wheelchairs are recommended for seniors depending on their specific mobility needs and lifestyle:

Entry-Level and Versatile Models:

  • QUICKIE Series: A versatile option offering indoor-outdoor performance and a weight capacity of up to 300 lbs.
  • ROVI X3: Ideal for tight indoor spaces due to its maneuverability, simple interface, and smooth suspension.
  • Q500 M: A versatile mid-wheel drive model that excels in navigating indoor environments.

Specialized and Heavy-Duty Options:

  • TDX SP2 HD: Recommended for seniors requiring robust support and terrain adaptability. It is designed for rough surfaces and features a high weight capacity of 300+ lbs.

Portable and Travel Options:

  • Folding Power Wheelchairs: Specifically designed for seniors on the go, these models feature lightweight frames (often under 100 lbs) and quick-collapse frames for easy transport and storage.

When selecting a model, the recommendations focus on features such as anti-tip wheels for stability, adjustable armrests, and intuitive joystick controls designed for those with limited dexterity or arthritis. MedEquipped also provides custom-configured solutions that include advanced technologies like tilt, recline, and anti-collision sensors.

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In Michigan, several resources are available to assist with Medicare power wheelchair applications and the navigation of coverage requirements:

MedEquipped: This supplier provides expert guidance for Michigan residents, handling the necessary paperwork, insurance navigation, and clinical coordination. They offer end-to-end support, including Assistive Technology Professional (ATP) evaluations and prior authorization submissions via the myCGS portal. Their services aim for a 30-60 day processing timeline from application to delivery.

Michigan State Health Insurance Assistance Program (SHIP): This is an official resource from the Michigan Department of Health and Human Services. It provides free counseling specifically for Medicare appeals and can help beneficiaries understand processing timelines.

Durable Medical Equipment Medicare Administrative Contractor (DME MAC): This regional Medicare reviewer handles the actual processing of claims and prior authorization requests for the Michigan area.

Physicians and ATPs: A licensed physician must perform the required face-to-face evaluation and provide the written order, while a certified ATP helps configure the device to meet Medicare’s clinical justification standards.

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To obtain a Medicare-approved power wheelchair, you must complete a multi-step clinical evaluation process involving both a physician and specialized mobility professionals:

  1. Face-to-Face Physician Evaluation: You must first visit your doctor for an in-person examination. During this visit, the physician must document your physical condition (such as severe arthritis or neurological disorders) and explain why you cannot effectively use a cane, walker, or manual wheelchair for daily activities inside your home.
  2. Assistive Technology Professional (ATP) Evaluation: For more advanced equipment, such as Group 2 or Group 3 power wheelchairs, a certified ATP must conduct a thorough mobility assessment. They use standardized tools like the Wheelchair Skills Test to evaluate how you navigate your environment and identify specific functional limitations to ensure the device is configured for an optimal fit.
  3. Home Assessment: An evaluation of your living space is required to ensure the power wheelchair can navigate your rooms and hallways effectively. Providers like MedEquipped often handle these assessments as part of the coordination process.

Following these evaluations, your physician must provide a written order and sign the necessary CMS documentation to establish medical necessity for the equipment.

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Based on the 2026 guidelines, Medicare covers specific power wheelchair models through a classification system based on a patient’s mobility needs. While coverage depends on medical necessity and group classification rather than a simple list of brands, several specific series and models are highlighted as compliant with Centers for Medicare & Medicaid Services (CMS) rules:

Group 2 and Group 3 Models:

  • QUICKIE Series: These are versatile models covered for moderate to severe impairments. They often include custom seating and power tilt features when supported by clinical justification.
  • ROVI X3: This is a Group 3 complex rehab model covered for users with severe mobility needs. It features a heavy-duty base and recline options, often requiring prior authorization.
  • TDX SP2 HD: Classified as a Group 3 model, this wheelchair is covered for high-acuity patients, such as those with ALS or MS. It provides extra stability and programmable controls, with 2026 updates including covered standing features.

Coverage for these models typically requires a face-to-face physician evaluation and, for Group 2 or 3 models, a certified Assistive Technology Professional (ATP) assessment. For heavy-duty models like the TDX SP2 HD and certain QUICKIE configurations, Medicare requires documented medical necessity for features like bariatric support or postural positioning.

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The entire Medicare process for a power wheelchair typically takes between 30 and 60 days from the initial application to the final delivery of the device. This timeline is broken down into several specific stages:

Prior Authorization: Once your medical necessity documents are submitted to the Durable Medical Equipment Medicare Administrative Contractor (DME MAC), the review usually takes 10 to 14 days. Recent updates indicate that standard reviews now occur within seven calendar days, while expedited reviews for imminent health risks can be completed in as little as two business days.

Clinical Evaluation and Ordering: This stage generally lasts between 7 and 21 days. During this time, a certified Assistive Technology Professional (ATP) conducts a mobility assessment to configure the wheelchair’s fit and functions, such as custom seating and controls.

Approval and Delivery: The final stage concludes the overall 30 to 60-day window. After approval, the supplier manages insurance billing, ships the fitted chair, and provides post-delivery education and adjustments.

Providing complete documentation and prompt submissions can help speed up this process. Regional factors may also influence wait times; for example, state assistance in Michigan or streamlined offices in New York can lead to faster processing.

Related FAQs

To secure Medicare funding for a power wheelchair, several specific pieces of medical documentation are required to prove medical necessity. The process begins with a face-to-face physician evaluation conducted within the last six months. Following this exam, the primary required documents include:

  • A standard written order or prescription from your physician justifying the need for a power mobility device.
  • Physician office notes that detail your functional limitations, such as the inability to stand, walk short distances, or self-propel a manual wheelchair.
  • Form CMS-10126 (Supplier Statement), which is completed by both the doctor and the equipment supplier to outline the wheelchair’s specifications.
  • A home assessment report verifying that the wheelchair can be navigated safely within your living space.
  • For more complex needs (Groups 2 and 3), a specialty evaluation by a certified Assistive Technology Professional (ATP) is often required.

These documents are used during the prior authorization process, where the supplier submits them via the Medicare portal to verify compliance before the device is delivered.

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MedEquipped
Monday-Friday 9am-5pm
747 Chestnut Ridge Road Spring valley NY 10977
Fax # 845-445-6785
Phone # 845-237-2381
Copyright © 2018 MedEquipped - All Rights Reserved.

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